Connect existing email accounts for pilot users You need to ensure that pilot user feedback is recorded so that you can use it when evaluating how decisions made in the planning phase stack up against real-world outcomes, allowing you to make adjustments to the deployment phase. Solicit pilot user feedback about the experienceĮach organization’s plans will be slightly different.Enable pilot user access to Office 365 services.Configure active use of email for pilot users.Deploying the Office 365 tenancy that will be used for the pilot.The test plan should involve the following general phases: Create a test plan or use caseĬreating a test plan or use case involves developing a formal process to describe how the pilot will proceed and how the results of the pilot will be assessed. You can learn more about the Office 365 on-ramp readiness tool at. MORE INFO: Office 365 on-ramp Readiness Tool For some workload types, this may not present a problem for other workload types, such as for workloads that deal with confidential medical data, it may not be possible to migrate the workloads across borders without contravening local legislation. Most countries/regions don’t have local Microsoft datacenters, which might mean that moving workloads to Office 365 means moving workloads across national/regional borders. Factors also vary depending on your region. The factors that influence this decision will vary depending on your organization. Your organization’s SharePoint deployment could even be spread across servers in your local datacenter and others in Microsoft datacenters.Īs part of your pilot, you should identify which workloads you don’t need to migrate to Office 365. For example, you could have a deployment where only a fraction of your organization’s user accounts are native to Office 365, some mailboxes are hosted on-premises, and some are hosted in Office 365 cloud. While it’s possible to have all user accounts, Exchange mailboxes, Skype for Business infrastructure, and SharePoint sites hosted in Office 365, it’s also possible to configure a hybrid deployment where these services are both on-premises and in the cloud. Implementing Office 365 is not an all-or-nothing proposition. When planning an Office 365 pilot, an important thing to realize is that not all workloads need to be migrated to Office 365. Identify workloads that don’t require migration Pilot users who don’t provide both positive and negative feedback aren’t providing you with the information necessary to allow you to determine if a full implementation of Office 365 for your organization will be successful. Willingness to provide feedback One of the most important aspects of a pilot program is hearing what works and what does not.If the pilot program means moving to an online version of SharePoint that the pilot users are already familiar with the on-premises deployment of SharePoint. Already trained on the software that they will be using For example, if the pilot program involves moving to online mailboxes, pilot users should already be familiar with Outlook.Have been with the organization a minimum of six months This ensures that the pilot users are familiar with normal organizational procedures.They need to have a mix of age, experience, and seniority. Representative of the organization Pilot users need to be from different parts of the organization.Part-time employees may be more sporadic in their interaction with the technology and may be less able to provide useful feedback across the pilot period. Full-time employees of the organization Full-time employees will be working with the new technology during normal work hours.This 5% of pilot users should meet the following general criteria: Successful pilot programs often attempt to use a minimum of 5% of the potential group to be migrated. The first step in selecting users for a pilot program is to determine how many users you want to include in the pilot program. Figuring this out beforehand is much better than having to work out how to roll the accounting users back on-premises after the rest of the organization has migrated to Office 365. For example, you want to figure out that there’s a particular on-premises requirement for a group of workers in the accounting department before you migrate their workloads to Office 365. Part of the reason for the pilot is to identify potential pitfalls. When selecting users for the Office 365 pilot, you need to ensure that you select a variety of users that represents the organization in its entirety.
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